Access right management in Finlex platform is based on rights and roles assigned to user accounts. Finlex platform has several features to which their access can be controlled. The feature permissions are grouped by category and are available to be assigned to users based on subscription.

Access Right

Right is permission to access a certain feature of functionality. Rights are essential to govern users' access to the platform to allow particular actions. Normally each right is associated with a particular feature or group of features.

Roles

There are two types of roles in the Finlex platform:

Basic roles
User-defined roles

Basic roles

Basic roles can be assigned to user accounts during user onboarding. Here is the list of basic roles in the Finlex platform and the user type that the role will assign to during the onboarding:

Role	Default User Type
`System:Underwriter`	Underwriter
`System:Broker`	Broker
`System:Customer`	Customer
`System:Admin`	TenantAdmin
`System:PlatformAdmin`	PlatformAdmin
`System:TenderManager`	Broker
`System:ProductManager`	ProductManager
`System:RenewalManager`	Underwriter
`System:SupportAgent`	ClientSupportExpert

Access rights

Here is the reference of available access rights in the Finlex platform. each access right can be assigned to the user using the role. the list of access rights is categorized based on platform features and user types that can take it.

Tender Management

Access Right	Description	User Type	Default Role
ViewTenders	The user having this access right is able to view the tenders list. The list of tenders is always limited to the tenders that logged-in users are allowed to access.	Broker	TenderManager
CreateNewTenders	The user can start a new tender for a customer. besides having this access right, the Broker should be invited to the product (sales channel).	Broker	TenderManager
ViewTenderProposals	By having this access right the user can see the tender proposals resulting after the risk assessment. the proposal is including but is not limited to coverage detail, premium, reservation request, cover options, and wording file, ...	Broker	TenderManager
CloseTender	The user is able to close the tender if the tender result is no offer, offers are not acceptable by the broker or customer, or for any other reasons. The closed tender is considered a lost opportunity.	Broker	TenderManager
ReopenTender	If a user decides to exit the tender phase for any reason and wishes to reopen the tender, the following scenario serves as an example of a situation that may lead to the reopening of the tender: If the tender concludes with a preliminary covernote and the covernote is rejected, the broker has the ability to reopen the tender provided that there are still appealing proposals within the tender.	Broker	TenderManager
FillTenderRiskAssessment	Submit tender risk assessment questionnaire response	Broker	TenderManager
ViewTenderRiskAssessment	View the tender risk assesment questionnaire response and risk score	Broker	TenderManager
GenerateTenderProposal	The user having this access right is able to trigger the smart propossal calculation after submiting the risk assessment	Broker	TenderManager
CreateOrderToCover	The user is able to select an offer and submit the order to cover to the insurance company	Broker	TenderManager
ViewCovernotes	View list and details of covernotes including order to cover, preliminary and final covernotes	Broker, Underwriter	TenderManager
EditCovernotes	The user is able to edit the covernotes	Underwriter
SubmitReservation	Provide requested reservations by uploading file or text entry	Broker	TenderManager
ViewSalesCampaigns	The user has access to view the sales campaigns (landing page).	Broker
CreateEditSalesCampaign	Create and manage the sales campaignes	Broker
ViewOwnTenderProposals	The underwriter will get access to the proposals provided by him/her or generated by Finlex smart tender on behalf of the insurance company	Underwriter

Policy Management

Access Right	Description	User Type
ViewContractAndPolicies	View the list of contracts and policies owned by the user	Broker, underwriter
CreateContract	Create a new contract manually. the contract and policy creation will usually be triggered by tender covernote or renewal of existing contract, however, there is an option to create a contract manually be the user has this access right.	Broker, Underwriter
EditContractAndPolicy	Edit existing contract or policy in draft state
RenewContract	Renew an existing contract

Product Management

Access Right	Description	Default Role
ViewProduct	View the list of products created by the user	Product Manager
CreateAndEditProduct	Create a new product and do the product configuration including but not limited to defining the tender risk assessment, creating sales channels, uploading wording documents, inviting underwriters, ... and also editing the existing product created by the same user.	Product Manager
CloneProduct	Clone an existing product	Product Manager

Access policy

Regardless of the access rights and roles, there are some basic access policies that will apply to protect your data inside the platform. This access policy will ensure that only data owners and authorized users have access to the data.

For example, the tender proposal created for insurance company A will not be accessible to insurance company B in the same tender process as they are considered competitors.